This article explains how to book a school vehicle using the Outlook Calendar system. All bookings must be made through the vehicle resource calendars from now.

Part 1: Vehicle Booking Instructions (Formal Version)

Available Vehicles List: 

1. Open Outlook Calendar 

https://outlook.office.com/calendar/view

2. Create a New Booking: Open the Outlook Calendar and select "New Meeting" or "New Event."

3. Add Vehicle as an Attendee, Put in Tile, Add Vehicle: By typing in area "Invite required attendees",

vehicle_

4. Click on the "Date & Time" field, selecting your desired booking date and time. 

5. Once the vehicle is added, click Send. You will receive a notification confirming the booking. 

6. Please check your booking confirmation email to ensure the vehicle has been successfully booked.

Failed booking example: 

Successful booking example: 

When using the vehicle, please remember to:

• You MUST fill the logbook located inside the vehicle. It is a WHS requirement that the logbook is complete with each use of the vehicle
• Report any damage to the Facilities Office as soon possible
• Refill the vehicle using the allocated petrol card if under ¼ tank (PIN is the first 4 digit of card)

Part 2: Subscribe the Vehicle Booking Calendar

1. Add Vehicle calendar:

• Select Add Calendar 
• Select Add from Directory
   
   

2. Search the Directory

2.1  In the Add from Directory window:

Select the account from which to search. Normally is your own email.
 

2.2  Enter the name or email address of the resource you wish to add.
 For this purpose, type and search for: "Vehicle_"

vehicle_

3. Choose the Calendar Group

From the Add to dropdown menu, choose the calendar group to which the “VehicleBooking” calendar you want to be added.

4. Complete the Addition

Click Add to finalize the process.
The Vehicle Booking calendar will now appear in your selected group.

• please referring to this guide here