Part 1: Vehicle Booking Instructions (Formal Version)

1. Accessing the Vehicle Booking Page

To begin, open the vehicle booking portal using the following link here. 

2. Selecting a Service

On the booking page, choose the appropriate vehicle booking service from the available options.
If additional services are not visible, please select “Show More Services.”
 

3. Choosing a Vehicle (Mandatory)

You are required to select a vehicle from the list of available options.
Please ensure a vehicle is selected before proceeding, as this step is not optional.

4. Selecting a Date and Time

Choose your preferred date and time slot for the booking.
 

5. Confirming the Booking

Review all booking details carefully and click Confirm to finalize the reservation.
A confirmation email will be sent to you upon successful booking.
 

6. Managing or Cancelling a Booking

You may manage or cancel your booking using the links provided in the confirmation email. Click on "Reschedule" button then you will see this page. 

When using the vehicle, please remember to:

• You MUST fill the logbook located inside the vehicle. It is a WHS requirement that the logbook is complete with each use of the vehicle
• Report any damage to the Facilities Office as soon possible
• Refill the vehicle using the allocated petrol card if under ¼ tank (PIN is the last 4 digit of card)

Part 2: Adding the Vehicle Booking Calendar

1. Navigate to Outlook Calendar -> Open Add Calendar

Navigate to the toolbar and select:
Add Calendar → Add from Directory
 
 

2. Search the Directory

In the Add from Directory window:

Select the account from which to search. Outlook will automatically surface matching directory entries.
 

Enter the name or email address of the resource you wish to add.
For this purpose, type: VehicleBooking@sydram.onmicrosoft.com
 

3. Choose the Calendar Group

From the Add to dropdown menu, choose the calendar group to which the “VehicleBooking” calendar should be added.
 

4. Complete the Addition

Click Add to finalize the process.
The Vehicle Booking calendar will now appear in your selected group.