If you are using web browser

 

  1. Start a new email message
  2. Click on the “Encryption” icon

Graphical user interface, text, application, email Description automatically generated

 

  1. The email will be encrypted when you send, however, you can enforce more restriction on the email by clicking “Change permissions”

 

Change to “Do Not Forward”, this will prevent recipients forwarding, printing or copy sensitive contents. 

 

Graphical user interface, text, application Description automatically generated

 

  1. Enter the recipient email address
  2. Add subject, e.g. CONFIDENTIAL – XXXXX
  3. Add attachment if any
  4. Click send 

 

 

 

 

If using Outlook desktop client app

 

  1. Start a new email message
  2. Click “Option” menu

Graphical user interface, text, application, email Description automatically generated

  1. Click “Encrypt”, you can select “Encrypt only” or “Do Not Forward”

 

Change to “Do Not Forward”, this will prevent recipients forwarding, printing or copy sensitive contents.

 

  1. Click send